There is a difference between a warning and an admonishment–but many supervisors don’t recognize the difference and fail to warn in a way that prevents a problem in the future.
An Admonishment Is Mild But Pointed Advice
An admonishment is a brief word of advice, counsel, maybe mild-mannered reproof. ”Becky, you do a great job when you get here, but you’ve been late three times now. We need you here on time, especially on the days you open up.”
An admonishment can also be delivered using a light tone and even a slightly humorous approach: ”Hey Ken, stop throwing trash in the parking lot, it looks bad enough without your generous contributions.”
For most situations, an admonishment is enough to get good results. I recall the thought in a book for police sergeants: “To a mature employee a suggestion is construed as an order.”
Unfortunately, supervisors and managers often think an admonishment is a sufficient warning and they are frustrated and angry when the employee does the thing again. If they want to make sure the employee doesn’t do it again, they need to warn and give consequences.
A Warning Is A Promise About What Will Happen
A warning can be formal or informal, verbal or written. “Becky, you’re doing a good job otherwise, but you’ve been late three times now. The next time you’re late I’m going to have to put it in your permanent record and give you a formal reprimand. I don’t want to have to do that, so be on time from now on.”
Or, “Ken, after the last incident with you throwing trash in the parking lot after I had asked you not to, I recommended a formal warning and HR approved it. This is your last warning. The next incident will result in loss of a day off.”
Employees Get As Confused as Supervisors
Last week an employee complained to me that she was getting in serious trouble because she continued to do something after she was warned not to. She said she hadn’t been warned, in fact her supervisor was laughing about it when he talked to her so she didn’t take it seriously.
The supervisor’s view was that a reasonable person would know his light-hearted remarks were a warning. I asked him if he had, in the midst of being light-hearted, told the employee what would happen if she did it again. He said no, but surely she realized she would get some sort of sanction.
Was that an effective warning or merely an admonishment? His HR Department and his manager viewed that he had not warned the employee because he hadn’t told her what would happen next. His manager told him that if he had warned her, it would also have reminded him that he had an obligation to follow through, whereas with an admonishment there is no follow-through mentioned.
The bottom line: The reason many employees continue their problematic behavior or performance is because they are admonished, but they are not warned. The reason many supervisors get frustrated with continual problems is that they think they are warning, but without consequences it’s just advice that the employee may not take.
I like the warning on the sign in the photo. I asked a police officer in that town, Griffin, Georgia (my place of birth), if many people hit the bridge. He said it happens now and then, but not nearly as often as it did when the sign just said, “Danger, Low Bridge. No trucks or loads over 16′ high.”
Knowing the consequences and knowing what actions will result in those consequences can make all the difference in what a person does next.
January 15th, 2012
Posted by
TLR |
Assessment Centers and Interviews, Challenging and Problematic People, Supervision and Management |
5 comments
Think Before You CC
This may seem to be my One Tune Topic for the last few months, but it seems that it cannot be emphasized enough. Consider these snippets from emails, all which were copied to several people (some not even part of the organizations involved.)
•”If you don’t have the skill to do it, at least send it to someone who knows how to do their job and stop wasting my time.”
•”Your email makes no sense at all. Rewrite please.”
•”I have tried to resolve this situation amicably only to face your nastiness time after time.”
•”I reviewed the work of you and your committee and frankly am amazed that you would consider this to be the quality I expected, especially from someone who is supposedly trained to do this kind of thing. If this is an example of your work, we need to be talking about getting you some additional training. There is no way I could list the problems in one email, so apparently I will have to take the time to meet and work on this with you. I’m available Friday afternoon but after that will be gone for two weeks, so let me know if you can meet then.”
•”Re: Your request to attend the conference. No.”
I’ve changed some details in those emails to protect the organization and those who sent the examples to me, but they are all essentially real. How would you like to be CCed on those? How would you like to be the recipients? How does it present the sender? Will any of them improve things?
What If Nothing Else Is Working?
In one of the examples above I was blind copied but several others were obviously copied. I immediately called the sender to register my dismay. She said, “Well, nothing else has worked and I figured if I embarrassed her maybe she would finally do something.”
Do you think that will happen? Even if it does, will the damage ever go away completely?
If the performance or behavior of an employee you supervise concerns you, talk to the employee directly by phone or in a personal email. No employee I’ve ever met develops a more positive approach to work as the result of being chided in a message that is copied to others. If the thing that concerns you is something that others need to be reminded of as well, handle it with a training approach for all, after you have dealt with the other employee personally.
If a coworker is the source of frustration or anger, talk to your manager or supervisor and be factual about what is concerning you. If you CC your manager in an unpleasant email you may find that both the employee and the manager resent your method of informing. That doesn’t mean you should ignore problems, it just means you should be direct not sneaky.
If you have something unpleasant or discomfiting to say to anyone, say it to them alone. Don’t wait until you are in an email “room” and bring it up. Have you noticed how brave or tough people can be when they are showing off for others!
“Look what a tough leader I am?” “Look how direct I am.” “See how I tell people where I stand?” “Notice that I don’t take anything from anyone?” “See how saintly I am compared to that other person?” Those are the underlying messages conveyed by unneeded CCs.
If you receive an awkward, embarrassing or inappropriate copied email, let the recipient know you would prefer to not be included on such things. If those who CC were told it was unnecessary or uncomfortable they would be far less likely to preen over their rough and ready approach. If you are a manager, stop such copying when you see it happening. If you are a subordinate, consider doing what one employee told me about: He wrote back directly to the manager and said, “I don’t think I was supposed to be included in that correspondence, but I want you to know that I have deleted it and won’t say anything about it.”
Whatever you do, don’t even inadvertently encourage the kind of rudeness that is the hallmark of unnecessary CCs or BCs.
The bottom line: There is a time for putting your concerns or frustrations in writing. Not all unpleasant mail is inappropriate. However, when you intend to correct someone or negatively critique their performance or behavior, think, think and think again before copying others. There may be rare times when it is needed, but most often, it is not. You and your reputation and effectiveness will be diminished in proportion to how many people you CC unnecessarily.
August 1st, 2011
Posted by
TLR |
Challenging and Problematic People, Life and Work, Personal and Professional Development, Service to Customers, Clients and Coworkers, Supervision and Management |
5 comments
Two Big Questions About
Performance or Behavior Problems At Work
When a supervisor or manager becomes aware of an error in performance or behavior the first two questions to consider are these:
1. What was done wrong?
2. Who did it the wrong way?
Before you cringe at those tough questions, consider how crucial they are for ensuring precision about correcting problem performance and behavior at work. Without that initial analysis of a problem supervisors can make mistakes that create huge levels of resentment and frustration–and work problems can continue for years. (As they often do!)
What Was Done Wrong?
A precise statement about the behavior or performance error will help keep the focus on the primary concern. Secondary issues may be disclosed and may be part of solving larger problems. However, the problem that started it all should be corrected immediately with direction or assistance from the supervisor or manager. Or, the employee should make a clear committment about his or her plans to ensure the error never happens again.
Who Did It The Wrong Way?
Supervisors should discover precisely who didn’t turn in their widget budget, what shift most often loses widget folders, what is the average experience of those who have failed to tighten the widget bolt, who was late to the widget meeting and who hung up on the person calling about widgets. That information will ensure precision about how to focus retraining or corrective actions and how to prevent future problems.
Being precise about responsiblity will also prevent scattergun correction in which all employees are retrained or lectured for what only one person did incorrectly. If a supervisor or manager is concerned that one error is just the tip of an iceberg, it would be appropriate to discuss a process or program with everyone. But those discussions should not imply that everyone has done something wrong–especially when they know precisely who did!
The bottom line: There are many other questions to ask and answer on the way to correcting performance or behavior problems at work. But, thinking back over your career, wouldn’t it have been a good thing for your managers and supervisors to have been more precise about what was done wrong and who did it–and what they were going to do about it?
July 19th, 2011
Posted by
TLR |
Challenging and Problematic People, Personal and Professional Development, Supervision and Management |
3 comments
Who Are The Favorites At Your Work?
President Lyndon Johnson’s comment applies to the way some managers treat employees:
“There are no favorites in my office. I treat everyone with the same general inconsideration.”
Most other managers have to work at not seeming to favor one or two employees over others. Sometimes there are no favored employees but there are employees who are definitely out of favor and that is even more of a challenge.
What makes favorites?
-
Some people are just more pleasant to be around than others. These employees are often favorites with employees at all levels.
-
When the employee and the manager have things in common outside of work, there is a tendency to gravitate to that employee for conversation.
- If a supervisor or manager has had a long and positive history with one or two employees there tends to be a connection and loyalty.
-
Some employees have proven themselves to be more dependable, trustworthy and skillful than others, so it’s logical for the manager to seek their thoughts first.
-
Some employees have ingratiated themselves to managers by being a source of information about employees or by saying what the manager wants to hear. Sometimes there are inappropriate personal relationships.
Even if every employee is equally competent and pleasant and there are no nefarious circumstances, a supervisor or manager will probably have an affinity for one or two employees over others because of shared work experiences, similar communication styles or for some other reason. (The same thing applies to coworkers.)
How is it shown? Usually it’s very obvious who the favorites are at work. Sometimes its not a cause for conflict, but carried to extreme it nearly always is. That’s why supervisors and managers need to avoid the actions that send that message:
-
Frequent lunches or breaks with the favored employee and rarely with anyone else.
-
More conversations, laughing and personal talk.
-
Spending time together away from work.
-
The favored person is often seen in the boss’s office, apparently only chatting or talking about non-work issues.
-
The favored person seems to have more influence and is given rewards in assignments, working conditions or other perks.
-
When the favorite makes a mistake the manager accepts excuses more easily than he or she would from others.
What is the result? The more someone is treated as a favorite and someone else is not, the more likely it is that the individuals involved will do things to reinforce the manger’s feelings. There are other negative results as well:
-
It becomes a source of gossip and speculation, which detracts from the focus on work.
-
Sometime the favored person is rejected by coworkers.
-
Sometimes the unfavored person is pushed out even more by coworkers because they sense the weakened situation.
-
The favored employee often is able to get by with things that others would not.
-
If an employee feels rejected or pushed out by the manager, it can cause anger, frustration or depression. It can create stress and lead to many emotional, health and work problems. Any existing problems will probably get worse.
-
It weakens the reputation and leadership of the manager or supervisor to be seen as playing favorites.
How can a manager or supervisor avoid the appearance of favoritism?
- Be purposeful about communications at work. Ensure that you have a mix of conversations with everyone. Don’t make it all fun with one employee and all unpleasant work topics with another.
- Rotate through all employees for going to coffee or lunch or taking them along to meetings. Go with two employees at a time if you can’t bring yourself to spend half an hour alone with Greg the Griper.
- Watch the non-verbal communication. If you smile at Laura every time you see her, but keep walking when you see Karen, it will be noticed. If you defer to Bob in meetings but usually read your notes when Bill is talking, that will be noticed too.
- Ask for another opinion when making decisions that you know might appear to be for a favored employee or long-time friend or against a non-favored person. Seeking another opinion is a documentable action that can be very helpful if there are questions about your decision.
The bottom line: Every workplace is different, so what indicates favoritism in one may not be the same as in another. How to avoid it and fix it may vary as well. The point is to not let your bias toward or against any employee or group of employees be obvious.
You may not feel the same way about all employees; you may have very good reasons for having more positive feelings about one than another; you may not be able to conceal your personal preferences completely. But, it’s wrong and harmful to the workplace to give the impression that you have your own personal caste sytem.
March 25th, 2011
Posted by
TLR |
Challenging and Problematic People, Life and Work, Service to Customers, Clients and Coworkers, Supervision and Management |
5 comments
You can’t knit people to fit your wants, needs and plans for them–but you don’t have to accept socks that don’t fit well or that make you miserable, either.
This could be about accepting people, identifying the challenges of similarities and differences between us and them or just about the fact that we’re all a mixed bag. We aren’t what we want to be most of the time and we wouldn’t know how to make the perfect person for us–at work, as a supervisor or manager, in personal relationships or business contacts–even if we had the raw components and were given Cosmic power to do it. We think we do, but we probably don’t.
Given that fact, we have to accept the other facts: No one is the right kind of person for us all the time. No one says, does and responds the best way all the time. Even the best people can disappoint you and even the worst people can positively surprise you. The key to surviving and thriving is to know when to accept, when to shrug off, when to forgive, when to adamantly complain, when to re-train, when to warn of consequences, when to sanction formally and when to exit them or exit yourself.
One thing is for sure: Although we can insist upon some changes and make them happen if we have enough authority or influence (come to work on time, don’t gossip about coworkers, get your work done in a one day turn-around, don’t use that language, don’t treat me in that way again, flush, etc.), only the individual can change his or her mind and basic character and approach to life–and often that is not very successful.
If you want to know how difficult it will be for you to change someone, try changing yourself. If you want to know how difficult it will be for the other guy to change himself or learn new habits, try changing yourself or learning new habits. Translate your fifteen pound weight gain over a lifetime–the one you can’t seem to get rid of now because you eat too much and don’t exercise enough–into some of the habits and behaviors of the employee who doesn’t get work done on time or does poor quality work, creates conflicts in the office or gets repeated complaints from customers. Do you think he or she will change unless the penalities are so great there is no choice?
Decide
Decision times are tough. But once you’ve made the decision, keeping at it is all it takes. In my classes about working with challenging employees I often have each participant talk to their desk partners about the most challenging employee with which they are dealing. They are supposed to end that conversation by saying, “Here is what I am doing about it when I get back to work.” Invariably some participants laugh through that part as though they know it’s impossible and it’s a joke to even consider it. It becomes obvious that one or two want tips and techniques that don’t require them to do anything overt about the employee’s behavior or performance. Sadly, they will require everyone else to put up with a problem employee in order to avoid the discomfort of doing something about it. So, who is the biggest challenge in that situation?
The bottom line: Ask for changes when you can. Insist upon them when it is possible. If you are a coworker, document your complaints, go to the right person about them and ask for an investigation with the goal of change; if you are a supervisor provide assistance, encourage and support, correct and encourage again. But, if those things aren’t at least starting to work after a reasonable amount of time for the situation (sometimes that’s a brief amount of time, sometimes a longer amount) you will need to do something that might make the other person uncomfortable, resentful or very angry. You may have to unravel his life and work, to use the sock analogy, to get the change that is required. That is when it’s time for the Davy Crockett advice: Be sure you’re right, then go ahead.
March 6th, 2011
Posted by
TLR |
Challenging and Problematic People, Life and Work, Personal and Professional Development, Supervision and Management |
9 comments
Unacceptable Excuses
* “I know I said I’d remove your ruptured appendix today. But, with the holidays and taking some time off and things like that, I’ve been really, really busy. So, it looks like you’re going to need to give me a couple of weeks extension on that job. OK?”
* “Herman felt really bad about not fixing your brakes, what with you having the accident and getting the broken neck and pelvis and all of that. Just between you and me, I think he’s having some problems at home right now, so you know how that goes.”
* “Yeah, I know you were overcharged $32.75 on your groceries. But, I think you’re overlooking all the times you’ve been charged the right amount.”
* “I know, I know, Mildred shouldn’t have gotten so busy that she forgot to issue your paycheck again this week. But, she said you really frowned at her when you asked her about it. So, it sounds like no one is blameless in this situation.”
Don’t you get tired of hearing excuses for
late work, bad work and no work?
You don’t want to hear excuses when it comes to being a customer, client or patient.You sure don’t want to be blamed for problems! What you want is the work you paid for, done in a respectful way. That is what everyone wants, whether they are an internal or external customer. Some ways to ensure it:
*Don’t even consider the option of not doing work well and on time. If you are a manager, never let employees think it will be OK to do substandard work or to miss deadlines. If training is needed, work loads adjusted, time managed better or resources provided, that’s something you should work with employees about. But, the final work product should be done correctly by someone.
*Don’t let there be problems with your work. If you see problems developing, do something to fix them well before the deadline. Learn the knowledge and skills needed to do your job right, on time and in a way that builds good relationships with others.
*If you are responsible for the work of others, have an attitude of expectation that work will be done right.You can do that in a pleasant, professional and friendly way. Isn’t that what we think of leaders doing?
*Question a bit, to find out exactly what prevented work from being done correctly and on time. Don’t accept vague, non-specific excuses without finding out the facts. Then, work with the employee to develop the solution for next time and ensure it is implemented.
*Investigate when you are told that some other person or group caused the delay or the mistakes. Find out for sure what happened. If there were problems caused by others, do something to keep your employees from having to deal with that again–or help them learn to work through it. However, don’t let them develop the habit of blaming, to get off the hook themselves.
*Don’t lower standards of performance and behavior. Do not, in the name of being understanding, allow poor work or late work to be acceptable, just so long as the employee has a reason or an excuse. That’s not being unreasonably harsh. It’s what you’d want at the factory that made your car, the pharmacy where you get your prescription, the person who provides care for your children or the restaurant that prepares your food.
Make excellent work and effective communications the norm–not a surprise. Make excuses an unacceptable alternative for yourself and others.
“Oftentimes excusing of a fault
Doth make the fault the worse by the excuse.”
Shakespeare, in King John.
January 19th, 2011
Posted by
TLR |
Challenging and Problematic People, Personal and Professional Development, Service to Customers, Clients and Coworkers, Supervision and Management |
11 comments
What are you doing at work that could get you in trouble?
Someone else at work probably knows.
Most people who get caught at work in an unethical action or a violation of a policy, rule or procedure, never thought they would be reported, complained about or found out. They gamble with their reputations, jobs, professional status, income and families because, even though they know the risks, they think they will be the one person who doesn’t get caught. When the inevitable happens they apologize, offer to make amends and often cry over the bad results of their decisions and actions. You’ve seen it or heard about it far too many times.
I think most people who accept responsibility for their actions sincerely do regret the poor decisions that led to the bad results. They probably all wish they could turn back time and get a do-over. One person told me on the day of his demotion, which was also the day his wife filed for divorce about a work situation, “I worried about it the first few times I did it, then I guess I just thought I had it figured out so no one would ever know. I’d give everything I possess to get the chance to do it over.”
There are no do overs, there is only don’t do.
One reason I feel so strongly about supervisory intervention is because I think we could save our organizations from a lot of problems and embarrassment and save employees from themselves if we intervene before the harm or at the very first indicator of a problem.
All it requires is that supervisors and managers monitor work behavior and performance appropriately for the job and talk to employees about potential problems as well as observable problems. Supervisors and managers often need to be the stop sign.
What is going to happen when you are found out?
Ultimately the best intervention is that which is done by our personal ethical and moral characters and our fears of what will happen if we are caught. That latter is just as valid as the former and it sometimes has a much stronger effect on our decisions!
Any time you consider doing something you know isn’t quite right or is blatantly wrong, picture being confronted about it down the line when your involvement is known. Think about the worse case scenario of what could happen to your job, your family, your income, your future and your reputation. Don’t think if you are found out, think, when you are found out. Then, ask yourself if what you’re considering doing is worth that result. Think about how you will feel when you wish you could have a do-over. Then, make the right decision right then.
If you’re doing something now that could spell disaster if it were known, stop it. If you need help to conquer an addiction, a psychological problem or a destructive habit, get that help right away. Get legal advice if you need it. Stay away from temptation from now on and resist it when you feel it. You know that is what you would say to others, so take the advice yourself.
The bottom line: You’re living in a fool’s paradise if you think no one knows or will never find out about the secret thing you’ve been doing or that they don’t care about the problem behavior or performance you’ve been showing.
*If you’ve been doing something wrong that involves someone else, they probably have talked about it already or they will when you’re not friends anymore or if they start feeling guilty.
*If it involves company resources, someone is probably tracking it or will be.
*If it involves technology, someone probably has the evidence.
*If your actions have made work life unpleasant for others, they’re already documenting it and will complain at some point if you continue.
*If you’re cutting corners on your time, attendance or work, someone is probably keeping a record.
*If you have active enemies, they are watching for something to report.
*Even if what you are doing is not a crime or a huge ethical violation or severe problem, remember that the truth probably will come out at some point–maybe at the worst possible time when you will wish you didn’t have to deal with it.
Read the news of the latest scandal, crime, shameful misdeeds or organizational shake-ups and realize none of those people thought they would be caught or that anyone would complain. Think about the people who have been fired from your work or who were demoted or lost their influence and reputations. They didn’t think they’d be found out or reported either. Let those events remind you of what can happen, often to otherwise decent people–like you.
You should feel afraid of what might happen and I hope you are–afraid enough to stop it.
December 26th, 2010
Posted by
TLR |
Challenging and Problematic People, Life and Work, Supervision and Management |
5 comments
Part Two of the SueJanTina Ant Eradictor Story
Remember the ant in my last article? The one who worked and worked on an impossible task and finally had to stop? I ended that article by asking if you know someone like that. I heard from many people who do–and a few who admitted to being that way. This post adds to the first article.
Being Very, Very Busy About The Wrong Things
Someone with whom I used to work was like that ant in many ways. She was busy, busy all the time and we couldn’t figure out why she wasn’t getting her work done. That is when we discovered she was taking on tasks she wasn’t supposed to do, because she liked those better. Volunteerism and creative initiative can’t take the place of doing one’s real job.
Many offices have one or more employees who seem to be involved in Heculean labors. They sigh heavily, talk about how early they arrive and how late they stay. Often they try to drag others into the drama of their work by asking for excessive help, making every request a rush job and generally being a pain in the neck.
Ironically, often the work being done by those employees isn’t vital work anyway. It’s a big crumb that didn’t need to be moved in the first place and won’t be useful when it is moved. Many managers and supervisors allow that to continue because it’s difficult to tell someone who seems to be working hard that their efforts are resented and ridiculed more than appreciated.
Are you that kind of employee? If you are the kind of employee who feels you are doing far, far more than anyone else because of the hours you work , the way you rush around or because you’re over your head with busyness all the time, consider how you might appear to others.
Instead of seeming to be dedicated and hard working, you may just appear to be showing off, disorganized or foolish. Are you doing your real work to the degree needed or are you creating work so you can impress others?
Do you manage or supervise the work of an employee like that? If you are a manager or supervisor with an employee who has become a joke for his or her excessiveness about work or attempts to seem like the only one working, take action to bring that back into balance.
*If you evaluate the situation and decide the employee is truly inundated with work, see about realigning it to be more equitable.
*If you think the employee’s heart is in the right place but he or she simply isn’t managing time well, do some one-on-one training about that and consider reassigning work.
*Stop work that is requiring far more staff and resources than the end result justifies–and don’t reward attempted martyrdom.
*Be direct about the ineffectiveness of the employee’s work and the negative effect it is having on others.
*Provide guidelines, set parameters and discuss what the employee should be doing more of and less of and what they should not do again.
That is the manager’s kinder and more gentle version of SueJanTina, the miracle ant eradicator.
September 29th, 2010
Posted by
TLR |
Challenging and Problematic People, Life and Work, Personal and Professional Development, Supervision and Management |
no comments
Want to buy some SueJanTina Ant Eradicator?
The summer I was ten, my friends Cheryl Sue Glaze and Janet Ross and I would spend the afternoons at Cheryl’s house making a concoction to kill ants–especially the ones near the swings where we liked to play at Frances Willard School in Arkansas City, Kansas. We thought the huge ant hill there was unsafe and should be eradicated, so we decided to invent a liquid ant killer. Also, mixing chemicals seemed like a fun thing to do.
Cheryl’s Dad told us we could mix everything he gave us but we couldn’t touch anything else. We agreed (and it wouldn’t have occurred to us to disobey) and I would rush over to Cheryl’s house every afternoon so we could experiment with water, tea, sugar, salt, soda, lemon juice, liquid soap and vinegar.
When we had mixed a new varation of those ingredients, we’d take it to the school yard and dump about a quart on the ant hill. We were nearly always gratified to see that we did away with some of them. (I know, I know, that sounds mean, but at the time it seemed like a fascinating scientific experiment.
We named our product SueJanTina and half-seriously thought we might be able to sell it. Looking back on it that experience was prophetic about what the three of us might do when we grew up.
Janet Ross English: Janet kept careful records of everything and had a whole notebook of our various mixtures. (Her mother was a pharmacist, which probably contributed to her tidy approach.) As an adult Janet worked as an administrator in a school district. She also was elected to the city council and served as the mayor of Arkansas City. She passed away two years ago, after fighting cancer for several years.
Cheryl Glaze Geske: Cheryl mixed the ingredients carefully, put the finished miracle formula in jars and kept the counter tidy. She was precise about measuring and telling Janet exactly what to put in the records. Cheryl became a nurse.
Tina Lewis Rowe: I never mixed anything or kept any records. Instead I stood on the picnic table in the backyard and yelled, “Come one, come all! Buy the amazing SueJanTina Ant Killer! Available now at a store near you!” I had a complete spiel about the product and why everyone should buy it.
We never found the perfect formula for SueJanTina and the next summer we were interested in other things. However, in Janet’s last conversation with me she mentioned the fun of those times and said she remembered it every time she drove by Frances Willard School.
Not all ants are effective in their work
I thought of SueJanTina the other day when I saw an ant in my kitchen struggling with a big bread crumb ten times his size. I often have a few ants in the house this time of year and generally sweep them up and put them outside in the dirt (I’ve become much more humane as I’ve matured!) This one was so valiant in his efforts I decided to watch him and see how long it took for him to get to the door where the ants emerged and disappeared all day.
The ant staggered and dropped the bread crumb but eventually picked it up and moved forward. He dropped it again and climbed all over it trying to get a better grip. He toiled, he worked, he worked overtime and probably through his lunch hour. Finally he got to the door. I was thinking how industrious he was and what a lesson there was for all of us in his refusal to give up, even though he was almost overwhelmed with his task.
That is when I realized the crumb was far too big to go under the door–and the ant realized it too. He spent the next hour trying to get the bread crumb under the door, to no avail. He left twice and brought back other ants to help. Each time the helpers would give a half-hearted try but soon leave and go back to their own work.
Finally the ant went under the door without anything to show for his exertions. I purposely left the crumb where it was, to see if it would be nibbled into smaller pieces. Nope. It was still there a day later so I vacuumed it up.
The ant showed perserverence by trying to move such a big crumb for so long. Unfortunately, he didn’t show good judgment about what crumb to move.
Do you know someone who stays very busy doing work that shouldn’t be done? What about you?
Part Two of this saga is in the next post!
September 29th, 2010
Posted by
TLR |
Challenging and Problematic People, Life and Work, Personal and Professional Development, Supervision and Management |
6 comments
Strategic Thinking and Tactical Thinking
The semantic and actual differences between strategic thinking and tactical thinking are discussed in thousands of websites, books and magazine articles. If you look at the overviews on search engines, you’d almost think one article had been copied 483,672 times. The essence of most of them is this:
Strategic thinking is about what should be done. Tactical thinking is about how to do it.
Organizations Need People Who Will Do Something
In the last few decades there has been a tremendous emphasis on the components and by-products of strategic and tactical thinking: leadership, creativity, analysis, judgment, innovation, courage, vision, persistence, insight and inspiration. As a result, many employees are much more concerned about being considered a thinker than they are concerned or even interested in being a doer. However, in the real-world of work there are no job descriptions that say,
“Job only requires thinking brilliantly and making plans. No grunt work, administrative work or plain old work involved, ever. Once the big thinking is finished, employee can pick and choose what tasks seem most impressive and dump everything else on others. An infinite amount of time is available for thinking about, meeting about and talking about every project.”
Doing Is Important But Getting Work Done Is Even More Important.
In an effective workplace, work comes in, gets done, goes out and another task–or several–takes its place. In many ways, all work involves an assembly line and a conveyor belt. However, there is a tendency to think that when an employee is very, very busy, working furiously on task, it is an indicator that he or she is being productive.
That overlooks the fact that some employees stretch every task to the maximum time allowed and beyond. Some employees create such havoc over routine work that more time is required. Some employees generate extra steps or they need more input, more time, more everything, than is reasonable. Just working at work isn’t enough. In most workplaces, getting done with a task and moving on is what builds the business or the organization.
When Strategizing And Planning Are Out Of Balance With Getting Work Done:
- You hear, “Let’s meet about this again tomorrow” almost every day.
- There are large visions without immediate plans of action and a timeline for achieving them.
- It seems that being asked to strategize or plan is considered a compliment but being asked to do something is irritating or demeaning.
- Some employees act as though their work is done after they have planned work for others.
- Tasks and projects are backlogged. Picture a clogged drain pipe with a cup of water being poured in every day but only half a cup draining out.
- Time lines are extended repeatedly.
- There are many times of ”back to the drawing board” because of obsessive concerns or a failure to make decisions and get going with the work.
- A task becomes all-consuming and other employees are expected to make it a priority, no matter how much it disrupts their own work.
- Coworkers and clients make “joking” remarks or come right out and complain.
- Forward progress has slowed or stopped and daily work has become painfully and unreasonably laborious.
The bottom line: Conceptual, strategic and tactical thinking is needed in every workplace and it should be valued. However, there is a time when the talking and planning needs to stop and work needs to be done–on time, efficiently and effectively.
September 3rd, 2010
Posted by
TLR |
Challenging and Problematic People, Life and Work, Supervision and Management |
8 comments
