Hiding Won’t Help
It’s not just managers and supervisors who hide out and don’t communicate with others. Many employees do exactly the same things–then wonder why they feel out of the loop. If you want to be part of things you can’t be apart from things. (Which is easier said than done in some cases, but worth making the effort. )
Purposely make time every day to move about and say hello to your own section and to people in other sections of your work as well. Not long ago I was talking to someone who kept referring to the lack of communication with the people on the “other side.” I almost thought she was referring to those who have passed on from this life because she seemed to be mournfully certain she was unable to communicate with them. It turned out it was the other side of a partition in the room, which required walking out the door and immediately back into an adjacent door. But, she said, those from “the other side” rarely communicated with her group and vice versa. What a shame!
Consider those in other sections or units to be your internal customers. Commit to establishing positive relationships and showing your value and the value of your team.
Be reasonable and thoughtful about the time you use and take. A very brief and smiling greeting for only a few minutes once a week or so is about all that is needed. Avoid long conversations and conversations that take the focus away from good work. A man to whom I was mentioning this idea said complained that he didn’t mind a few minutes of greeting but that many people just come in and hang out to either joke around or complain about business. He’s removed the chairs to reduce that tendency.
You’re busy, of course. However, effective work is about relationships. Take the time to build those and many other things will work out better. Give it a try starting today. Get up, get out and reach out.
April 25th, 2011
Posted by
TLR |
Life and Work, Personal and Professional Development |
2 comments
Another potential barrier to clear, complete, courteous communications.
There’s been a huge increase in the use of smart phones (mobile phones that offer advanced technology not available on standard phones) or semi-smart phones (not quite so advanced but still capable of sending and receiving emails, communicating on social networks and a few basic applications.) Email was problematic enough–now we have a whole new set of challenges!
Here are a few reminders, although not an all-inclusive list. If you have some additional ideas, let me know.
1. If you will be at your computer within a few hours but want to contact the sender immmediately, send a preset response message (develop several to fit a variety of situations.) “I received your message on my phone. Will reply fully later.” You can go to the front of that preset message and insert the name. “Bill, I received your message….”
Or, you can add a personalized sentence or two. “I want to give this a full response, Jan, so I’ll be sure to email you today.” “Thanks for the contact, Bill. I’ll email within the hour.”
2. If you must respond more fully right away, have a preset message to explain your status. “I’m using my mobile phone for this response, please forgive any formatting errors.” That may help to explain misspellings, missed punctuation or anything else caused by the method of communicating. You may want to add that you’ll follow up when you’re at your computer.
3. If you are sending an email message you know will go to someone’s mobile device, keep it brief to limit the amount of scrolling and screen advancing the other person has to do. Using an executive summary paragraph (all the significant details, kept very brief) is very helpful. Consider letting the receiver know there is more. “John wants everyone to meet. Contact me when we can discuss in detail.”
4. If you have a very, very smart phone, remember that others may not. Some mobile devices are much more user-friendly than others. Don’t judge too harshly if you and someone else are communicating for business and it appears you’re being answered in a curt way or that there are noticeable spacing and formatting problems.
When you are sending messages from your mobile device, remember that some one word or one sentence messages are no more appropriate in writing than they would be in person.
5. Follow up with regular email or phone messages in which you can use more courtesy phrases and sound less curt. You can accomplish a lot in short messages, but you can’t build relationships, credibility and trust that way alone.
Quick messages by text or email are needed on many occasions, but they can’t take the place of full conversations. On the other hand, they may help you develop good habits about your messages. If you know someone is having to purposely go to six screens to read your excessively long email messages, you might edit it a bit better.
6. Use standard spelling if you are writing for business. Ur instead of your or you’re is never acceptable for a business message. Proof quickly to make sure you used capital letters and punctuation correctly.
7. Send a test email and a test text message to someone who has a phone that is less or more sophisticated than yours, so you can see the differences. Consider what adjustments might be helpful on any mobile device.
Any other ideas?
April 16th, 2011
Posted by
TLR |
Life and Work, Training, Technology, Blogs, A/V etc. |
2 comments
Leading up to Administrative Professional’s Week, the last full week in April, I thought this would be a good reminder of how technology–and a changed society– has improved many aspects of the way we work. This article is from a circa 1945 magazine, touting the advantages of magnetic wire recorders. The recorder cost almost $400. The divorce was probably more expensive.
The image of the secretary sitting on the boss’s lap was part of cartoons and office anecdotes, but I doubt it was as prevalent as those stories make it sound. For one thing, not every secretary was young, lightweight and willing. On the other hand, one woman who was an executive secretary in the late 1940s told me she massaged her boss’s scalp every day at 3 p.m., so maybe sitting on his lap was part of the work too! (I think the secretary in the photo looks unimpressed though, don’t you? )
In this same era, the International Association of Administrative Professionals was formed as the National Secretaries Association. It’s a non-profit, networking and educational association with 40,000 members, world-wide. In addition to providing a variety of training and certification programs, the association has a website with helpful information that can be adapted to any work setting and any job. Check it out for yourself and provide it as a resource to others.
You may also want to check on some of the sites that offer improved office seating.
April 9th, 2011
Posted by
TLR |
Training, Technology, Blogs, A/V etc. |
3 comments
What Could Someone Who Appreciated It, Do With Your Life?
Try this to gain a renewed energy for what you can accomplish, just as you are: Write a description of the most positive attributes about yourself, your life, your personal situation, your health, your fitness, finances, friendships and the other main aspects of your life. Leave out anything negative and only describe the positive. (As if you were writing a description for e-Harmony or a new job!)
Look over that list of the best things about you and consider what a reasonable person would say could be accomplished with the person you have described. Are there some people who would love to be the things you are and to have the things you have? What would a highly motivated person do with your life? What could you do in the next few hours, few days or few weeks, to make the most of the best parts of the life you have? If someone else was going to take what you have to the optimal level, what would they need to eliminate, replace, do more of or emphasize?
Another Exercise To Get You Moving
If you hired someone to manage your life and maximize your chances for health, happiness and success, what would they likely suggest that you do, not do, do more of or do instead of, what you are doing now?
Ralph Waldo Emerson said, “Our chief want in life is someone who will make us do what we can.” Be that person for yourself. Consider working with a coach or counselor, a friend or group who will remind you, guide you and push you when you need it.
The main thing is this: You have enough in your life that someone would envy you. You have enough that someone with good judgment and focus could do great things with it. Appreciate that and resolve–then follow through–to do as much as possible with what you have. There is a thought, attributed to several writers, most notably Mary Anne Evans (George Eliot): “It’s never too late to become what you might have been.” Believe it and keep moving toward your best dreams and goals.
April 2nd, 2011
Posted by
TLR |
Keeping On!, Life and Work, Personal and Professional Development |
5 comments
